Understanding the Lync Server 2010 Meeting Content Viewer Tool
In Microsoft Lync Server 2010 deployments, managing web conferencing data is essential for maintaining server health and compliance. Over time, meeting content like PowerPoint presentations, shared whiteboards, and attachments can accumulate, consuming significant storage. The Lync Server 2010 Meeting Content Viewer Tool (often referred to as MeetingContentViewer.exe) is a specialized utility designed to help administrators inspect and manage this data.
Here is a comprehensive breakdown of what the tool does, why it is used, and how to operate it. Purpose of the Tool
The Meeting Content Viewer provides visibility into the active and orphaned content stored within the Lync Web Conferencing service file shares.
Storage Visibility: It allows administrators to see exactly which files are associated with specific meetings.
Orphaned Content Identification: It helps find files left behind by deleted or expired meetings that the automated cleanup processes missed.
Compliance Auditing: It assists in verifying what data is being retained on the server file shares for legal or regulatory reasons. Key Capabilities
Metadata Inspection: Displays meeting IDs, organizer URIs, file sizes, and creation dates.
Content Verification: Allows administrators to cross-reference database records with actual physical files on the file share.
Targeted Cleanup: Helps identify large, stale files that can be safely archived or removed to free up disk space. How to Use the Tool
The Meeting Content Viewer is typically run via the command-line interface or as a graphical utility included in the Lync Server 2010 Resource Kit Tools.
Locate the Tool: Navigate to the installation directory of the Lync Server Resource Kit (usually C:\Program Files\Microsoft Lync Server 2010\ResKit).
Launch the Executable: Run MeetingContentViewer.exe with administrator privileges.
Connect to the Database: Point the tool to the Lync Back-End database instance (typically the rtcxds database) to read the meeting metadata.
Specify the File Share: Input the UNC path of the Web Conferencing file store where the physical meeting attachments reside.
Analyze and Export: Query the system to generate a list of current meeting folders, view their sizes, and export the results to a CSV file for deeper analysis. Best Practices for Administrators
Run During Off-Peak Hours: Querying large file shares and databases can cause temporary performance dips.
Do Not Manually Delete Files: Always use standard Lync Server retention policies or specific Resource Kit purging tools (PurgeMeetingFiles.exe) to delete content. Manually deleting files directly from the file share can corrupt the database state.
Monitor Storage Trends: Use the tool regularly to track how fast web conferencing data grows in your organization, allowing for proactive capacity planning.
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